How to Apply

Step 1: Check you are eligible to apply

If you haven’t already checked to see if you are eligible to apply, please click here.

Step 2: Prepare your documents

Click here to see what required supporting documents you will need to apply.

**Please read the application form correctly and ensure your documents meet our requirements as incomplete applications may be declined**

All documents must be correctly named before uploading to your application. Please ensure you follow the instructions in the online application form where an upload has been requested. Below is a list of the most commonly uploaded documents:

    • Cover Letter
    • Resolution
    • Deposit Slip
    • Affiliation Letter
    • Preferred Quote
    • Competitive Quote or Letter of Explanation
    • Operational Invoice
    • Employment Contract
    • Position Description
    • ID [Full Name of Person] e.g. ID John Smith

For examples of the supporting documents required and to see what information we will be looking for when we assess your application, please click below.

Step 3: Complete your Application

**Please read the application form correctly and ensure your documents meet our requirements as incomplete applications may be declined**

Prior to starting your application, we recommend that you read our frequently asked questions which are updated on a regular basis to reflect the most commonly asked questions each month.


Step 4: Assessing your Application

Once you have successfully submitted your application, you will receive an email confirming this.

Once applications close, your application will be assessed and if additional information, an assessor will contact you via email to request this information. Upon receiving a request for additional information, you will be given 3 working days to provide this information. Failure to provide the additional information within the requested timeframe may result in your application being declined.

All communication regarding your application will be sent to your primary contact via email through our online system. So that you do not miss any of our email updates, please ensure you have the following email addresses set up as SAFE SENDERS:

It is your responsibility to ensure your contact details are always up to date.

Step 5: NPC Consideration

The Grassroots Trust Limited NPC generally meets every month to review grant applications.

The full grant results will be uploaded to our website within 48 hours of the meeting, and individual outcome letters emailed to each Applicant within one week of the meeting.

If your application is partially or fully declined, the reason for this decline will be communicated via our published results and in your outcome letter.

If your application is partially or fully funded, payment of this grant funding will be made within one month of the application being approved.

Funds received must be used for the approved specific purpose and payment must occur after the approval date.