If you haven’t read our conditions for Allocation of Funds, Audit and Inspection Requirements, you can view these here
If you haven’t already checked to see if you are eligible to apply, please click here
To see what documents you will need to apply, please click on the category that best defines your organisation:
All applications must be submitted using the Google Chrome web browser. Using another browser could result in you not being able to successfully submit your application. If you do not already have Google Chrome downloaded on your computer, please click here
Once you have successfully submitted your application, you will receive an email confirming this.
The Grants Team aims to assess all applications within one week of receipt. If additional information is required to make your application compliant, the assessor will contact you via email to request this information.
All communication regarding your application will be via email through our online system. So that you do not miss any of our email updates, please ensure you have the following email addresses set up as SAFE SENDERS:
When contacting a member of the Grants Team via email, please use the REPLY button from an email already received by the system (firstname.lastname@example.org). Any emails sent directly to this address without using the REPLY option will not be received by the Grants Team.
The Grassroots Trust Limited Board meets on the fourth Wednesday of each calendar month. The full grant results are uploaded to the Trust’s website by the end of the meeting day; with individual application outcome letters emailed to each Applicant within 48 hours of the meeting. To view previous grant recipients, please click here.
If your application is partially or fully declined, the reason for this decline will be communicated in your outcome letter.
If your application is partially or fully funded, payment of this grant funding will be made within one month of the application being approved.
Funds received must be used for the approved specific purpose and payment must occur after the approval date.
Requests to allocate salary funding to another staff member
If there is a change in staff member for a role that has been funded, prior approval to use these funds for the new staff member must be sought. A signed employment contract and position description for the new staff member must be provided for this request to be considered. Failure to inform us of these changes may result in a refund being requested.
Requests to change suppliers
If there is a need to change suppliers, prior approval of this change must be sought. A quote that matches the previously approved supplier’s goods or services must be provided for this request to be considered. Failure to inform us of these changes may result in a refund being requested.
Grassroots Trust Limited will review 100% of all approved grants for accountability.
Your organisation must obtain invoices for all goods or services, and complete full accountability within the timeframe specified in your accountability reminder email. You will receive this reminder email 20 days prior to your accountability being due. You can find the date that you will receive this reminder in your Applicant’s Dashboard under Accountability Reports/Report Due. Failure to provide this documentation will result in Grassroots Trust Limited seeking a full refund of the grant.
If your organisation does not proceed with this project, or should there be a surplus of funds once the purchase is made, the money must be returned to Grassroots Trust Limited as soon as possible.
If you have overspent within one line item approved as part of the specific purpose, you are not permitted to transfer to another line item.
Documents required for activity, project or operational expenses:
Please note that all invoices/expenses must be paid for directly from the applicant’s bank account in which the funds were deposited. No payments can be made as a reimbursement to any member of the organisation; this includes any credit card payments. No money may be transferred to another party to pay for any expenditure. If this occurs a full refund will be requested.
Documents required for salary/wages:
How to complete your accountability:
Accountability is completed online via your Applicant’s Dashboard. If you have not logged into your dashboard before, please follow the below steps:
For more information on how to access and navigate your Applicant Dashboard please click here
Grassroots Trust Limited records will be inspected and audited by the Department of Internal Affairs and Grassroots Trust Limited is required to render details of all donations to the Department.
Grassroots Trust Limited also audits 10% of approved applications and may request further information and verification as to how the funds were used.
If your organisation is selected to be audited, a member of the Grants Team will make contact with you.